Vendor

Master data and Accounts payable management

Efficient storage and management of vendor information ensures precise administration and up-to-date data.

• Direct integration to the CVR register for Denmark, the Nordic countries and the EU makes it quick and accurate to create new creditors with automatic lookups of company information.
• The possibility of both manual and automatic assignment of account numbers via number series in the vendor group facilitates administration.
• Vendor groups can be used for posting setup and custom report views, providing greater flexibility and control.
• Unlimited space for contacts and email addresses on the vendor card makes it easy to keep all important information in one place.
• Documents such as PDFs, Office files, and images can be attached directly to the vendor card, ensuring that relevant files are easily accessible.
• Batch editing and advanced filters enable editing of many vendors at once for faster updates.
• Customization options provide manual change and aggregation of account numbers, as well as vendor creation via Excel, which optimizes data retention.

VAT and Currency Management

Simple and correct handling of VAT and currency across markets.

• Support for VAT in accordance with Danish law, including reverse charge, ensures that all transactions comply with VAT rules.
• Flexible currency management allows you to work with multiple currencies, and the system updates exchange rates automatically.
• The ability to enter VAT amounts directly on line items in purchase invoices creates flexibility in VAT registration and accurate posting.

Payment Processing and Vendor Payments

Automated payment process for precise and efficient accounts payable management.

• Payment proposals are automatically generated, making vendor payments easier and faster to handle, and payment journals can be aggregated for efficient management.
• Long notice texts can be added for detailed information to creditors and provide greater flexibility in communication.
• Support for multiple bank accounts and ISO20022_SE for Swedish payments makes it possible to handle international transactions seamlessly.
• The payment journal allows you to create consolidated payments without payment files and without bank validation for easier management.

Purchase Invoices and Document Management

Streamlined invoicing and documentation for accurate and organized administration.

• Purchase invoices can be created with item lines, both with and without item numbers, and expense accounts can be assigned directly on the flexible registration lines.
• The system ensures accurate VAT calculation and allows the indication of deviating VAT amounts so that VAT rules are complied with exactly.
• Documents such as delivery notes and contracts can be attached directly to the invoice, bringing all documentation together in one place for easy access.

Advanced Statistics and Reporting on Accounts Receivable

Deep insights and clear data support better analytics and decision-making.

• Accounts payable and commodity statistics provide an overview of supplier performance and the goods purchased, supporting better negotiation strategies.
• Invoice archive and payment summary ensure easy access to registered purchase invoices and payment proposals for quick reference and control.
• Export functions to Excel, Word, or CSV enable data sharing and further processing for advanced analysis.

Flexible Setup and Customization of Forms

Create a customized solution that matches your company’s workflows and documentation needs.

• The possibility of customizing purchase invoices and reports with Uniconta’s toolbox provides a tailor-made solution.
• New fields and function buttons can be added, and new reports can be created to meet specific needs if the standard reports are not sufficient.