Purchase
Procurement process with updated stock – in real time
With up-to-date and accurate purchasing management, you have a full overview of stock status and suppliers, and can reduce inventory errors and costs, for the benefit of colleagues and customers.
Efficient purchase management that saves time and reduces errors
With the purchasing module, your company always has the right items in stock, without superfluous inventory. You reduce errors and save with an automated order and receiving process. And the digitized and automated handling of supplier invoices and payments gives you full control over purchasing costs and liquidity.
Automatic update of stock when purchasing
Every time items are received, the inventory is automatically updated, so you always have up-to-date inventory data and avoid manual updates.
Real-time data with integration to general ledger and inventory
Direct integration ensures that all purchasing data is automatically updated in general ledger and inventory modules. This provides accurate data and saves time.
Handle international purchases with currency management
Purchase supports multiple currencies, so you can manage international purchases effortlessly and ensure proper bookkeeping.
Overview of vendor and price data
Easily keep track of previous purchases and prices. Use data to negotiate better deals and plan future purchases effectively.
Find and change items quickly
Save time searching in, and bulk changes to, large inventories, including groups, brands and species.
Supplier invoices
Save time with automated vendor invoices that meet e-invoice requirements. Efficiently and precisely without manual follow-up.
Get a full overview of all functions
General Ledger
Customer
Sales order
Vendor
Purchase
AutoBanking
Uniconta Scan
Inventory
Logistics
Producer responsibility
Project
Production
CRM
Fixed assets
Dashboard
Company
Tools
More features in Purchase
Uniconta gives you a clear and structured overview of your purchase orders with advanced views and filtering options, so you can easily manage both fixed and recurring orders. With just a few clicks, you can create new sales orders based on previous purchase orders and manage subscriptions, contingents or service agreements via fixed orders. This functionality ensures that all your orders are organized and updated, which facilitates daily work and optimizes your company’s workflow.
With the ability to attach necessary documents such as drawings, assembly instructions, or quality documentation directly to purchase orders, you ensure that all information is present where it is needed. Employees get easy and quick access to the relevant files, so all aspects of the procurement are gathered in one place, making it easy to keep an overview and maintain quality in all processes.
By allocating land-taking costs and taxes directly to the purchase order, the item’s cost price is updated with all relevant expenses. This provides a clear picture of total costs and ensures accurate cost estimates, allowing your business to make better decisions and maintain a healthy bottom line.
With access to an extensive invoice archive and flexible reporting options, you can quickly create new orders based on previous purchase invoices. Export functions to Excel, Word or CSV give you easy access to data, so you can easily analyze and follow up – and always keep track of the history.
We scanned the market thoroughly and ended up choosing Uniconta because it really can do much more than the smaller systems, but on the other hand, it does not contain a lot that is superfluous for a company of our size. And then the price was reasonable.
Kenn Hansen
KH-Technic
Want to know more?
If you want to know more about your options or have any questions, please feel free to fill out the form. We are ready to provide you with the information you need – completely without obligation.
Or contact us by phone:
(+45) 70 33 16 16
Other features of Procurement
Master Data and Order Information
- Creates and maintains master data efficiently with fields such as company name, address and postal code that are automatically validated in the CVR register.
- Unlimited space for contacts and email addresses makes it easy to gather all the necessary information.
- Automatic allocation of account numbers via number series and manual entry ensures flexibility in setup.
Purchase Orders and Requisitions
- Manage recurring orders like subscriptions and service agreements to streamline recurring transactions.
- The ability to create sales orders from existing purchase orders provides an overview and saves time.
- The system supports the addition of files and documents that can be printed with orders, such as drawings and assembly instructions.
Line of Item Management and Inventory Management
- Quick search and advanced filters on item number and text provide quick access to item master data.
- Load and create line items directly, including the possibility of VAT management and the declaration of billable items.
- Integrated fields such as weight and volume simplify inventory management and provide a clear overview of inventory.
Purchase Costs and Surcharges
- Manage additional costs efficiently, including distributing take-home costs across goods.
- Set different payment formats and discounts per line item for better cost control.
- Recalculation of prices and adjustment of purchase surcharges ensures accurate cost calculations.
Electronic Invoicing and Attachment
- Electronic invoicing with support for OIOUBL ensures easy and fast exchange of purchase invoices.
- Automatic attachment of relevant documents to invoices and purchase orders provides a comprehensive overview.
- The option to include physical vouchers from the inbox when bookkeeping ensures correct archiving of all transactions.
Payment and Accounts payable module
- Add payment ID and invoice numbers automatically for fast and error-free vendor payment.
- Support for SEPA payments and regulation of reporting requirements in Norway and Sweden.
- The Vendor module supports payment summary payments and posting without validation.
Reports and Statistics
- Get an overview of purchasing statistics, including product and supplier statistics, for better decision-making.
- Export to Excel, Word, and CSV format for easy sharing of data and analysis across systems.
- Purchase order archive enables follow-up and creation of new orders based on previous transactions, optimizing workflows.